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Complaints Policy

HIES Consumer Code – Infinity Renewables Group Complaints Procedure 

  • Any customer that contacts us initially by phone, email or post registering dissatisfaction is treated as a complaint and logged into our Complaints Tracker with notes 
  • Initial contact will be made from Infinity back to the customer. We will inform the customer that we will do our best to resolve the complaint, but that they have a right to pursue the complaint if we cannot reach a satisfactory resolution. 
  • For complaints by phone, if we cannot resolve the matter on that call we will ask the customer to put the complaint in writing, in an email or letter, so that there is a clear record for everybody. Where appropriate, we will ask the customer to send us in pictures of any issues. We will note anything received from the customer in the Complaints Tracker. 
  • If we need to inspect the system or visit the customer to investigate the complaint, we will do so within 7 working days of receiving the complaint. We will let the customer know the outcome as soon as possible after the visit. We will also record this in the log of the complaint. 
  • We will keep a note of contacts (or attempted contacts) with or from the customer while we are trying to resolve the complaint, including telephone conversations. 
  • We will respond to the customer with our findings and a summary of actions/communications within 10 working days of receiving the complaint. Whenever we can, we will aim to sort the complaint out more quickly than this and informally, for example with a phone call to give advice that solves the problem. We will still log complaints resolved in this way. 
  • If we cannot resolve a complaint and the customer is not satisfied with the remedy offered, we will advise where they can pursue their complaint. 
  • If the complaint is (partly or wholly) about technical aspects of the installation of an energy generator, we will direct them to our MCS installer certification body NICEIC https://niceic.com/about-us/contact-us/ – If the complaint is about matters within the remit of The Home Insulation and Energy Systems Quality Assured Contractors Scheme (HIES), we will direct the customer to HIES. The HIES dispute resolution process is set out in the ‘Consumer Advice – Financial Protection’ section of the HIES website. We will cooperate with MCS or HIES complaint-handlers to assist them to resolve the complaint. 
  • We will not take, or threaten to take, action against a customer through the courts without first trying to solve the problem as set out here and in HIES’s dispute resolution process. We will regularly review the Complaints Log, to identify any actions we may need to take to prevent complaints recurring. 

 FCA Complaints Policy – Updated October 2024

Complaints Contact Details

Name: Ashley Mills – Director
Telephone:  0800 799 9735

E-mail:  complaints@infinity-renewables.com

Our Procedures

Any complaint verbal or written will be referred to our complaint’s manager at the earliest opportunity or to a member of the senior management if the complaints manager is unavailable. We will also

  • Acknowledge the complaint in writing promptly
  • Record details on the firm’s system
  • Make contact to seek clarification on any points where necessary
  • Fully investigate the complaint
  • Keep you informed of our progress
  • Discuss with you our findings and proposed response
  • Ensure that our firm partners have a compliant complaints procedure and are communicating with their customer using this
  • Provide clear deadlines to respond

You will receive contact from us advising on progress if we cannot respond immediately. We will let you have our final response as soon as possible and not later than eight weeks.

 

Infinity Renewables Group Ltd.

Customers may express dissatisfaction to us about our products and services. We will need to establish whether or not the complaint relates to the information given, the firm or the service and installation. If unclear, this must not delay investigation and we will proceed with our own investigation. The complaints manager will review this matter and take the complaint to the firm for them to investigate and provide a written explanation and any supporting information. This may include photos, checklists or remedial satisfaction notes.

 

Investigation

The complaints manager will establish the nature and scope of the complaint having due regards to the Financial Conduct Authority’s direction:

  • Deal with complaints promptly and fairly
  • Give complainants clear replies and, where appropriate, fair redress
  • We may take up to 8-weeks to provide a response.

 

Eligible Complainants

It is the firm’s policy to treat all complainants the same, however, eligible complainants, customers that have purchased goods and services using a lenders finance, are legally defined and have additional rights in law that we must acknowledge and adhere to.

 

The Financial Conduct Authority complaints rules apply to complaints:

  • Made by, or on behalf of an eligible complainant.
  • Relating to regulated activity.
  • Involving an allegation that the complainant has suffered, or may suffer, financial loss, material distress or material inconvenience.

 

Final response

This will set out clearly our decision and the reasons for it. If any compensation is offered a clear method of calculation will be shown.

The firm must include details of the Financial Ombudsman Service in the final response if dealing with an eligible complainant and a regulated activity, we will:

  • Explain that the complainant must refer the matter to the ombudsman within six months of the date of the final response letter or the right to use this service is lost
  • Indicate whether or not we consent to waive the relevant time limits.

 

Complaints Settled within 3 business days

Complaints that can be settled to the customer’s satisfaction within 3 business days can be recorded and communicated differently.

Where we consider a complaint to be resolved to the customer’s satisfaction under this section, the firm will promptly send a ‘Summary Resolution Communication’, being a written communication from them which:

  • refers to the fact that the customer has made a complaint and informs them that they now consider the complaint to have been resolved to the customers satisfaction.
  • The firm will tell the customer that if they subsequently decide that they are dissatisfied with the resolution of the complaint they may be able to refer the complaint back to the firm for further consideration or alternatively refer the complaint to the Financial Ombudsman Service;
  • Provide the website address of the Financial Ombudsman Service; and
  • Refer to the availability of further information on the website of the Financial Ombudsman Service.

In addition to sending you a Summary Resolution Communication, the firm may also use other methods to communicate the information where:

  • We consider that doing so may better meet the customer’s needs; or
  • They have already been using another method to communicate about the complaint. This may include recorded calls, emails or text messages.

 

Closing a complaint

We will consider a complaint closed when we have made our final response to the customer. This does not prevent a customer from exercising any rights they may have to refer the matter to the Financial Ombudsman Service.

 

Financial Ombudsman Service

We will co-operate fully with the Ombudsman in resolving any complaints made against us and agree to be bound by any awards made by the Ombudsman. The firm undertakes to pay promptly any fees levied by the Ombudsman.

 

How Long You Have to Complain to the Financial Ombudsman Service

You have the right to refer your complaint to the Financial Ombudsman Service, free of charge – but you must do so within six months of the date the final response letter.

If you do not refer your complaint in time, the Ombudsman will not have our permission to consider your complaint and so will only be able to do so in very limited circumstances. For example, if the Ombudsman believes that the delay was as a result of exceptional circumstances.

 

 

Contact:

The Financial Ombudsman Service, Exchange Tower, London E14 9SR

Tel:  0800 023 4567 (free for most people ringing from a fixed line) or 0300 123 9123 (cheaper for those calling using a mobile) or 020 7964 0500 (if calling from abroad)

Email:  complaint.info@financial-ombudsman.org.uk

Website:  www.financial-ombudsman.org.uk